Designed to give you what matters,
without the clutter.
Built by stationers, for stationers. Every feature solves a real problem you've probably complained about at least once.
Proofing & Approvals
The heart of VowProof. Clear proofing and confident approvals.
Proof Management
Upload PDFs, track versions, and keep a clear history. Less 'final_final_v3' confusion. Every version is timestamped and organized.
Approval Locking
Once a client approves, the file is locked to help reduce wrong-version print sends. Peace of mind, built in.
Client Checklist
Clients verify names, dates, and addresses before approving. They check each item off, then sign. Fewer costly reprints, fewer awkward conversations.
Approval Templates
Create reusable approval checklists for different proof types — one for invitations, another for menus. Assign a different template per proof. Every account starts with a default template you can customize.
Client Management
Keep every client organized from first inquiry to final delivery.
Lead Pipeline
Track every inquiry from first contact to booked client. Visual Kanban board helps you quickly see where each lead stands and reduce missed follow-ups.
Project Pipeline
See all your projects at a glance. Drag and drop between stages like 'In Design', 'Out for Proof', and 'Final Production'. Know your workload instantly.
Lead Capture Forms
Create forms and embed them on your website. When someone fills it out, they become a lead automatically. Branching questions show different follow-ups based on answers — ask budget questions only when relevant.
Guest List Management
Import guest lists from any spreadsheet. Detect duplicates, format addresses, track RSVPs. Choose which columns to show, reorder them, rename headers — your settings apply to the table, CSV exports, and print.
Client Portal
Each client gets their own secure login to view proofs, check deadlines, see their project status, and approve designs with fewer email threads. Their portal updates in real time as you work.
Client Directory
All your clients in one searchable list. Built from projects and leads, with de-duplication to help reduce duplicate records.
Work Orders
When a proposal is accepted, a work order is created automatically with all the line items. Track production progress without re-entering anything.
Questionnaire Templates
Build reusable intake questionnaires with branching logic. Assign different forms to different consultation types. Attach a questionnaire to your booking page and all fields carry over automatically.
Mood Boards
Share inspiration boards with clients. Upload images, add color palettes, collaborate on vision. Clients can view and comment from their portal.
Project Timeline
Auto-generate a deadline schedule from your event date. Add products like invitations or programs, and timeline deadlines appear automatically. When the event date changes, everything recalculates. Clients see their deadlines too.
Scheduling & Communication
Book meetings, send emails, and stay in sync — without the back-and-forth.
Consultation Booking
Share your booking link and let clients pick times that work. Each consultation type gets its own intake questionnaire — discovery calls ask different questions than design reviews. Leads are created automatically. Syncs with Google Calendar.
Email Templates & Signatures
Pre-written emails for every situation: inquiry responses, booking confirmations, proof reminders. Smart fields auto-fill client details. Add your email signature to every outgoing message. Starter sends from VowProof; Professional sends from your own business email.
Notifications
Stay informed as things happen — proof approvals, payments, form submissions, and client payment notifications all trigger alerts automatically. Clients can notify you when they've sent a Venmo, check, or other payment.
Email Inbox
Read and reply to client emails right inside VowProof. Connect Gmail or Microsoft 365, and threads can link to projects automatically to help reduce lost context.
Proposals & Payments
Get booked and get paid. Professional proposals, easy payments.
Interactive Proposals
Build proposals with grouped sections — base packages, choose-one options, and optional add-ons. Clients pick what they want and see a live total update. Add design fees that blend into per-piece pricing so clients see one clean number.
Contract Templates
Attach a contract to any proposal. Create reusable contract templates with your terms, and clients sign the contract alongside their proposal. Toggle contracts on or off per proposal.
Stripe Payments
Accept deposits and final payments via credit card. Stripe handles the processing. You get paid faster, clients pay easier. Clients without Stripe can notify you which payment method they used.
Simple Invoicing
Create invoices in seconds. Track what's paid and what's outstanding. Record partial payments with method tracking (Venmo, check, Zelle). Print or send digitally.
Financial Reports
See your revenue at a glance with charts and breakdowns by package, month, and client. Know exactly where your business stands.
Automation & Integrations
Simplify repetitive tasks and connect your online store.
Shopify & WooCommerce
Connect your store with one click. Every new order automatically creates a project, work order, and invoice. Products are added to your catalog automatically. Sync past orders by date range too. Free for 3 months, then $10/mo.
Zapier Integration
Use Zapier to connect any e-commerce platform. Generate webhook credentials in Settings and paste them into your Zapier workflow. Included free in all tiers.
Workflow Automation
Starter includes 3 starter workflow templates plus 2 customizable templates. Professional unlocks all 7 workflow templates plus the custom workflow builder. Workflows can auto-trigger based on client answers — pick 'Full Suite' on a form and the Full Suite workflow starts automatically.
Smart Reminders
Automatic proof reminders, payment follow-ups, and overdue notices. You set the timing, we send the emails.
Auto-Lock & Void
Proofs auto-lock after approval. Old proposals auto-void when you send a new one. Less manual cleanup, fewer mistakes.
Coming Soon
We're always building. Here's what's next on the roadmap.
Suite Flatlay
Show your stationery suites as a styled composition so clients can review invitations, inserts, envelopes, and accents in one polished view.
Collaborator Portal
Give event planners their own login to view shared project details, timelines, and proofs. Keep everyone on the same page without extra emails.
QuickBooks Integration
Sync invoices and payments with QuickBooks. Your accountant will thank you.
Shipping Integration
Print shipping labels, track packages, and notify clients when their order ships.
RSVP Management
Send branded RSVP links tied to your projects. Handle households, plus-ones, meal choices, and custom questions — with responses synced to your guest list automatically.
Ready to simplify your workflow?
Join the waitlist and be first to hear when VowProof launches.
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