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Launching Soon

Proofing made beautiful

The client workflow platform built for stationers. Proofs, proposals, invoices, guest lists, and approvals in one elegant place.

Launching soon - early members lock in special pricing

From Scattered to Streamlined

A better way to work

The difference is not more software. It's one calm, organized workflow for proofs, approvals, guest lists, and client communication.

The Old Way

Fragmented & reactive

Too many handoffs, too many places to look, and too many chances for details to slip.

Digging through email threads to find the approved version

Chasing clients for guest lists in messy spreadsheets

“Wait, which version did they actually sign off on?”

Scattered files across Dropbox, email, and texts

With VowProof

Clear & client-ready

The same work, but with cleaner handoffs, faster approvals, and a better client experience.

One clear place for every proof and approval

Guest lists organized and ready to export

Locked approvals with client signature to help keep handoffs clear

Everything in one beautiful dashboard

Our Story

VowProof started at home, specifically with a lot of very familiar complaints around the dinner table.

Tracey is a stationer, and for years we talked through the same frustrations: endless email chains, confusing proof rounds, version mix-ups, and software that clearly wasn't built with stationers or their clients in mind. The stakes are high in this industry, and yet the tools available often felt clunky, outdated, or just not it.

What began as venting slowly turned into problem-solving. We started asking, “Why doesn't something like this exist?” and “What would this look like if it were actually designed around how stationers work?”

So we decided to build it together.

VowProof was created to make proofing, feedback, and approvals calmer, clearer, and more reliable for stationers and for their clients. It's shaped by real-world experience, a lot of conversations, and a shared goal of reducing mistakes, stress, and unnecessary back-and-forth.

In short: we saw a problem up close, talked about it a lot, and eventually decided to do something about it together.

Designed to give you what matters, without the clutter.

Built by stationers, for stationers. Every feature solves a real problem.

Proof Management

Upload PDFs, track versions, and keep a clear history. Less 'final_final_v3' confusion.

Approval Templates & Locking

Use customizable approval checklists, then lock approved files to help reduce wrong-version print sends.

Client Portal

Each client gets their own login to view proofs, check deadlines, and approve with less back-and-forth email.

Proposals & E-Signatures

Send beautiful proposals with per-piece pricing, design fees, and e-signatures. Clients review, sign, and pay in one flow.

Guest List Import

Import from any spreadsheet, detect duplicates, manage columns and labels, and export formatted for envelopes.

Consultation Booking

Share your booking link with branded intake forms and branching questions. Clients pick a time, answer the right follow-ups, and leads can be created automatically.

Simple Invoicing

Create invoices, track Stripe payments, and let clients notify you when they send an offline payment.

Automated Workflows

Starter includes 3 starter workflow templates plus 2 custom templates. Trigger automations from form answers, bookings, and client activity.

Email Templates & Signatures

Send polished client emails with reusable templates, saved signatures, and notifications that keep projects moving.

Professional

Project Timeline

Auto-generate deadlines from your event date. Timeline updates when dates change. Clients see their tasks too.

Coming Soon

Suite Flatlay

Interactive suite flatlay layouts are in progress and will be released soon.

View Full Feature List

Including lead pipelines, approval templates, branching intake forms, payment notifications, mood boards, and more

Launching Soon

Be the First to Know

Join the waitlist to hear first when VowProof launches, and tell us what you're most excited to use.

Simple, transparent pricing

Try everything free for 7 days.

Starter

$19/month
  • 2 users included
  • Unlimited projects & proofs
  • Client portal with approvals
  • Proposals & e-signatures
  • Guest list management
  • Invoicing & Stripe payments
  • Consultation booking
  • Email templates & notifications
  • Pipelines & lead capture
  • Google Calendar sync
Join the Waitlist
Most Popular

Professional

$39/month
  • Up to 4 users
  • Everything in Starter
  • Custom branding & logo
  • Send emails from your address
  • Mood boards & collaboration
  • Project timeline
  • Unlimited consultation types
  • Custom workflow builder
  • Priority support
Join the Waitlist